Invoice Ninja review: what it is, pricing and who it's for
Invoicing, payments and expense tracking for freelancers and small businesses, with a free plan.
In short: Invoicing, payments and expense tracking for freelancers and small businesses, with a free plan. Starting price: Free; Ninja Pro $14/month. Free plan / trial: Free forever plan for up to 5 clients. Best for: Freelancers and small businesses.
What is Invoice Ninja?
Invoice Ninja is software for sending invoices and quotes and getting paid online. It also tracks expenses, vendors, projects and billable time.
You can start on the free plan and move to a paid plan for more clients, custom designs, reminders and more users. The code is open source and a self-hosted version is offered as well.
Key features
- Invoices and quotes with ready-made templates and your logo.
- Online payments, deposits and partial payments.
- Recurring invoices and auto-billing.
- Expense, vendor and inventory tracking.
- Projects with billable time and Kanban boards.
- Client portal where customers view and pay invoices.
- Automatic late-payment reminders on paid plans.
- REST API and bank sync on higher plans.
Plans and pricing
| Plan | Price / limit | Includes |
|---|---|---|
| Free | $0 | Up to 5 clients, unlimited invoices, online payments, recurring invoices |
| Ninja Pro | $14/month or $140/year | Unlimited clients, custom designs, branding removed, reminders, reports, API |
| Enterprise | From $18/month (1-2 users) | Up to 100 users, bank sync, e-invoicing, branded portal, file attachments |
| Premium Business | From $280/year | Priority support, design service, data migration, custom reports |
Annual billing gives two months free (Pro $140/year); paid plans have a 30-day money-back promise. Checked 14 Nov 2026.
Pros and cons
Pros
- Useful free plan with online payments and recurring invoices.
- Low price for unlimited clients on Pro.
- Native apps on desktop and mobile.
- Open-source code with a self-hosting option.
Cons
- Free plan is limited to 5 clients and shows Invoice Ninja branding.
- Extra users need the Enterprise plan.
- Bank sync and e-invoicing are Enterprise-only.
- No free trial of paid plans, only the free tier and a refund window.
Who it's for
A good fit for freelancers and small firms who want simple invoicing and online payments at low cost. Businesses that need full accounting and payroll should look at a full accounting package.
Frequently asked questions
What is Invoice Ninja?
Invoice Ninja is software for sending invoices and quotes and getting paid online. It also tracks expenses, vendors, projects and billable time.
How much does Invoice Ninja cost?
Invoice Ninja starts at Free; Ninja Pro $14/month. Annual billing gives two months free (Pro $140/year); paid plans have a 30-day money-back promise. Checked 14 Nov 2026.
Does Invoice Ninja have a free plan or free trial?
Free forever plan for up to 5 clients.
Who is Invoice Ninja best for?
A good fit for freelancers and small firms who want simple invoicing and online payments at low cost. Businesses that need full accounting and payroll should look at a full accounting package.
What are the downsides of Invoice Ninja?
Main drawbacks: Free plan is limited to 5 clients and shows Invoice Ninja branding. Extra users need the Enterprise plan. Bank sync and e-invoicing are Enterprise-only. No free trial of paid plans, only the free tier and a refund window.
What are some alternatives to Invoice Ninja?
Other small business software options we cover include OnceHub, Zoho Projects, RescueTime, 99designs (by Vista) and Zoho Bookings.
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This summary is based on Invoice Ninja's official website, pricing page and public documentation as of November 14, 2026. Prices and features change, so confirm the details on the official site. Some links on this site may be affiliate links. See our affiliate disclosure.